Microsoft Word 2019 Content | Notes

Create a document in Word

With Word on your PC, Mac, or mobile device, you can:
  • Create documents from scratch, or a template.
  • Add text, images, art, and videos.
  • Research a topic and find credible sources.
  • Access your documents from a computer, tablet, or phone with OneDrive.
  • Share your documents, and work with others.
  • Track and review changes.


Create a document

  1. On the File tab, click New.
  2. In the Search for online templates box, enter the type of document you want to create and press ENTER.

Tip: To start from scratch, select Blank document. Or, for practice using Word features, try a learning guide like Welcome to Word, Insert your first table of contents, and more.

Online templates in Word

Add and format text

  1. Place the cursor and type some text.
  2. To format, select the text and then select an option: Bold, Italic, Bullets, Numbering, and more.
Add and format text in Word

Add Pictures, Shapes, SmartArt, Chart, and more

  1. Select the Insert tab.
  2. Select what you want to add:
    • Tables – select Table, hover over the size you want, and select it.
    • Pictures – select Pictures, browse for the picture you want, and select Insert.
    • Online Pictures – select PicturesOnline Pictures, search and choose the picture you want, and select Insert.

      Note: On older versions of Word, Online Pictures may be on the ribbon next to Pictures.

    • Shapes – select Shapes, and then select a shape from the drop-down.
    • Icons – select Icons, choose the one you want, and select Insert.
    • 3D Models – select 3D Models, choose from a file or online source, go to the image you want, and select Insert.
    • SmartArt – select SmartArt, choose a SmartArt Graphic, and select OK.
    • Chart – select Chart, select the chart you want, and select OK.
    • Screenshot – select Screenshot and select one from the drop-down.
Office 365 Word Pictures SmartArt Charts

Save your document to OneDrive

When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere – on your computer, tablet, or phone.

  1. Select File > Save As.
  2. Select OneDrive.Save personal files to OneDrive – Personal, and work files to your company OneDrive. You can also save to another location in the list, or Add a Place.
  3. Enter a descriptive name for the file, and select Save.
Save Word file to the cloud

Design and edit in Word

Use Styles

Styles templates apply a consistent font, font size, font color, and spacing to headings, paragraphs, and titling throughout your document.

  1. Select the words, paragraph, list or table to edit.
  2. On the Home tab, select a style.If you don’t see the style you want, click the More button More button to expand the gallery.

Apply styles options on the Word ribbon

Office 365 Word Styles drop-down

Apply Themes

Themes add a professional look to your document.

  1. Select Design > Themes.
  2. Point to a theme to preview how it will look.
  3. Select the theme you want.
Options for themes in the Word ribbon

Check spelling and grammar

Word marks misspelled words with a red squiggly underline and grammar mistakes with a blue double underline.

  1. Right-click the word.
  2. Select a correction, or select Ignore.

Note: Spelling and grammar check work a little differently in newer versions of Word and Microsoft 365. For more, see Editor – your writing assistant.

Office 365 Spelling & Grammar example

Find and replace text

  1. Select Home > Replace.
  2. For Find what, enter a word or phrase to search. For Replace with, enter the new text.
  3. Select Find next, and then select:
    • Replace to replace the first instance, or
    • Replace all to replace all instances.

Collaborate in Word

Share your document

To share a file from within Word:

  1. Select Share Share on the ribbon.Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you’ll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.
  3. Add a message (optional) and select Send.

Share icon and dialog box

Co-edit a document

After you share your document, you can work on that file at the same time with others.

  • For the best experience, work together in Word for the web and see real-time changes.
  • Under Share, you will see the names of who else is also editing the file.
  • Colored flags show you exactly where each person is working in the document.
Real-time collaboration

Track and review changes

  1. To track changes, select Review > Track Changes.
  2. To review changes, place the cursor before a change and select:
    • Accept to keep the change, or
    • Reject to remove it.
Track changes

Set up your Word mobile app

Get to your files from anywhere – at work, at home, or on the go.

Set up the Office apps on your mobile device.

Woman on laptop, phone, tablet

Choose your mobile device

Apple icon iOS

Android icon Android

Set up Office apps and email on a mobile device

Office 365
  • Select your plan
  • Office 365
  • Office 365 operated by 21Vianet (China)

Choose your mobile device:

Android devices

iPhone and iPad

Have a different device?


Surface Pro tablet

If you are using a Surface Pro tablet, you can install Office and email as you would on a desktop computer! See Install Office on your PC or Mac .

Google Chromebook

Note: Using a Chromebook? You can install Office mobile apps for Android on your Chromebook if you have the Google Play Store or use Office Online if you have the Google Web Store.

PC or Mac
  • Download and install Microsoft 365 or Office 2019 on your PC or Mac
  • Set up email in Outlook for PC

Add and edit text

Try it!

Follow these steps to add, replace, and format text in Word.

Add text

  1. Place the cursor where you want to add the text.
  2. Start typing.

Replace text

  1. Select the text you want to replace.
    • To select a single word, double-click it.
    • To select a line, click to the left of it.
  2. Start typing.

Format text

  1. Select the text you want to format.
  2. Select an option to change the font, font size, font color, or make the text bold, italics, or underline.Text formatting options in the Font group

Copy formatting

  1. Select the text with the formatting you want to copy.
  2. Click Format Painter Format painter, and then select the text you want to copy the formatting to.

    Tip: Double-click Format Painter Format painter if you want to copy the formatting in more than one place.


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